Question 1

What does Cloud Inn actually do?

Accepted Answer

We design, build and run AI systems for businesses that don't have technical staff - things like after-hours enquiry handling, document drafting, admin automation and deadline tracking. You describe the problem in plain English; we own everything technical, from design to ongoing maintenance.

Question 2

Do we need to replace our existing software?

Accepted Answer

Almost never. We build around the tools you already use - your CRM, your practice software, your inbox - and fill the gaps between them. If something genuinely needs replacing, we'll say so and explain why before any money changes hands.

Question 3

What does it cost?

Accepted Answer

Every engagement is a fixed fee agreed before we start. The AI Opportunity Audit starts from $2,500 and a Quick Win Build from $8,000 (AUD + GST). The exact figure depends on your systems and scope, and you'll have it in writing before you commit a dollar. The AI Partner retainer is monthly, scoped after a Quick Win has proved itself.

Question 4

Who actually does the work?

Accepted Answer

An AI automation and custom software expert. The person you meet on the first call is the person building your systems. No offshore handoffs, no account managers in between.

Question 5

What happens to our data?

Accepted Answer

Your data stays in accounts you control, hosted in Australia wherever possible, and is never used to train public AI models. We design around the Australian Privacy Principles and document the data flow so you can verify it yourself.

Question 6

What if the system doesn't work for us?

Accepted Answer

Every build includes a measured trial against your baseline and 30 days of post-launch tuning. If a system isn't earning its keep, we fix it or we tell you to stop paying for it - a system you quietly stop using is worse for us than an honest miss.

Question 7

Can't we just do this ourselves with ChatGPT?

Accepted Answer

For drafting the odd email - absolutely, and we'll show you how. The gap is in connected, reliable systems: anything touching client data, money or compliance needs engineering judgement about what to automate, what to guard, and what should stay human. That judgement is the product.

Question 8

Are you taking new clients?

Accepted Answer

A limited number per quarter - every system is built personally, and we'd rather do fewer properly. That's also why founding clients get preferential terms while our public track record grows.

Frequently asked questions

Straight answers about working with Cloud Inn